Applicant Management

Q: What is mana HR applicant management?

Applicant management is the core module in the mana HR recruiting cluster . You manage every incoming application in it, from first review to final decision. Applications that come in through job postings or the career page land in the right job automatically. Recruiters and hiring managers work in the same system. The module is part of the flat rate and comes with no extra fees or seat limits.

Q: How do the Kanban and list views differ?

In the Kanban view you see applications as cards, sorted by recruiting stage. You drag candidates into the next stage. In the list view you sort and filter by status, department, location or rating. Both views show the same data. You switch per job and per recruiter depending on the task at hand.

Q: How do the rating templates for hiring managers work?

You choose a rating system: thumbs up/down or a star rating . mana HR sets the frame, and you configure the specific rating criteria yourself. Colleagues from the department open the application, give their assessment and are done. No training, no need to understand the rest of the system. The ratings are visible right in the applicant profile and feed into the decision.

Q: Is mana HR applicant management GDPR-compliant?

Yes. When they apply, candidates accept the privacy policy through a checkbox . The moment is recorded as a timestamp. After the six-month deletion period , application data is deleted automatically. The data sits on German servers . On top of that, the BA plugin handles compliant publishing through the German Federal Employment Agency.

Q: Can I map multiple companies or locations?

mana HR supports multiple entities . You can map a company group in one account. Alternatively, a subsidiary with its own brand gets a separate account. Locations usually run in one shared account. Roles and permissions control which recruiters and hiring managers see which jobs and applications.

Q: What does applicant management cost at mana HR?

Applicant management is part of the mana HR flat rate . No paid add-on module, no job limits, no seat limits. All features are included. The flat rate is based on company size. You get specific pricing in a personal demo.

All applications in one place. Recruiters run the process, hiring managers weigh in.

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mana HR — Recruiting Pipeline

mana HR

PipelineJobsAnalytics

New 8

Lena Weber

Senior Recruiter

New

Tom Bauer

HR Manager

Referral

In Progress 5

Aylin Demir

Talent Acquisition

Interview

Jonas Roth

People & Culture

Offer 3

Mara Klein

Head of HR

Offer

mana HR brings the entire application process into one interface: manage applications in a Kanban or list view, move them through your recruiting stages with configurable workflows, and bring hiring managers in directly through rating templates. Confirmation emails go out to candidates right away. If you want, departments get a notification when a new application arrives. Interview scheduling runs through the Microsoft Outlook Calendar. On top of that, personal customer-success support is included by default. German servers, GDPR-compliant automated deletion and the BA plugin for the German Federal Employment Agency are all included.

As of: July 2026

What mana HR can do in applicant management

How does applicant management work in mana HR?

Applications land in the right job automatically. You can view them as a Kanban board (one column per recruiting stage) or as a sortable, filterable list by status, department, location or rating. You switch between views per job and per recruiter. Configurable workflows define which stages an application moves through. You drag candidates from stage to stage. For interim replies, rejections or status updates you use bulk actions: select, pick an action, done.

What is included in applicant management by default?

Everything you need for day-to-day recruiting. No paid add-on modules. Kanban and list view, configurable workflows, rating templates, bulk actions, tasks and reminders, roles and permissions, interview scheduling through the Microsoft Outlook Calendar, automatic confirmation emails and GDPR-compliant automated deletion. mana HR is a flat-rate solution with no job or seat limits. All features are included.

How do hiring managers take part in applicant management?

Through three building blocks that work together. Rating templates set the frame: thumbs up/down or a star rating as the system, while you configure the specific rating criteria yourself. This way the department rates in a structured way, without having to understand the whole system. Roles and permissions control who can see and edit which applications. And automatic notifications tell the department about new applications right away, if you set that up. No email ping-pong, no forwarding PDFs.

Für unsere Fachbereiche ist mana HR eine riesige Erleichterung, da alles an einem Ort ist und sie schnell Feedback geben können.

Katrin Müller Head of HR @ BRANOfilter GmbH Go to the full success story →

mana HR applicant management compared

How mana HR differs from classic recruiting software in applicant management.

Area	mana HR applicant management	Classic recruiting software
Views	Kanban board and list view	Often list view only
Workflows	Freely configurable recruiting stages	Fixed process tracks
Hiring-manager rating	Rating templates (thumbs/stars) with own criteria	Free-text comments or email replies
Department notification	Configurable per department	Via separate email forwarding
DACH compliance	Native BA plugin, German servers	Often EU/US servers, no native BA plugin
Calendar	Microsoft Outlook Calendar built in	Separate calendar tools
Pricing	Flat rate, no job or seat limits	Often per job or per user

Frequently asked questions

What is mana HR applicant management?

Applicant management is the core module in the mana HR recruiting cluster. You manage every incoming application in it, from first review to final decision. Applications that come in through job postings or the career page land in the right job automatically. Recruiters and hiring managers work in the same system. The module is part of the flat rate and comes with no extra fees or seat limits.

How do the Kanban and list views differ?

In the Kanban view you see applications as cards, sorted by recruiting stage. You drag candidates into the next stage. In the list view you sort and filter by status, department, location or rating. Both views show the same data. You switch per job and per recruiter depending on the task at hand.

How do the rating templates for hiring managers work?

You choose a rating system: thumbs up/down or a star rating. mana HR sets the frame, and you configure the specific rating criteria yourself. Colleagues from the department open the application, give their assessment and are done. No training, no need to understand the rest of the system. The ratings are visible right in the applicant profile and feed into the decision.

Is mana HR applicant management GDPR-compliant?

Yes. When they apply, candidates accept the privacy policy through a checkbox. The moment is recorded as a timestamp. After the six-month deletion period, application data is deleted automatically. The data sits on German servers. On top of that, the BA plugin handles compliant publishing through the German Federal Employment Agency.

Can I map multiple companies or locations?

mana HR supports multiple entities. You can map a company group in one account. Alternatively, a subsidiary with its own brand gets a separate account. Locations usually run in one shared account. Roles and permissions control which recruiters and hiring managers see which jobs and applications.

What happens automatically when an application comes in?

Three things happen without any manual work. The application lands in the right job automatically, in the Kanban or the list. Candidates receive an automatic confirmation email. And, if you want, the department gets a notification that a new application has arrived. You configure per job whether and to whom the notification goes.

What does applicant management cost at mana HR?

Applicant management is part of the mana HR flat rate. No paid add-on module, no job limits, no seat limits. All features are included. The flat rate is based on company size. You get specific pricing in a personal demo.

Recruiting processes that fit together

Job Postings

The start of every application. Create job postings in an editor with live preview, in your corporate design. Applications land straight in applicant management.

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Onboarding

From contract to first day. Structured onboarding templates per role, task assignment and reminders. Candidates who sign their contract in applicant management move seamlessly into onboarding.

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Analytics & Reports

Make your recruiting success measurable. Time to hire, channel performance and the application funnel in clear dashboards. The data comes straight from applicant management.

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Your personal demo

Get to know mana HR and see what "simple day to day, powerful where it counts" means for your applicant management. In a no-obligation session, our HR tech advisors walk you through mana HR and map out the potential for your company.

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